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Information for Sponsors & Exhibitors of the Nineteenth Tennessee Water Resources Symposium
Prospective Sponsors - Click here...
Prospective Exhibitors - Click here...
Call for Sponsors:Every year, TN AWRA asks companies to sponsor breaks, lunches, dinners, students, and special events. These sponsorships help keep costs down. Please consider these sponsorship and co-sponsorship opportunities. When your company sponsors an event, you and your company will be recognized at the event, and a descriptive paragraph will be published in the proceedings.
*The amount of both the 18 hole Golf Tournament and Fun Run will depend on the prize offered by the sponsoring company. Golf players will be responsible for paying for their own game.
Sponsor Checklist:___ Send the required information (see below) to: TN AWRA, Attn: Lori Weir, c/o USGS, 640 Grassmere Park, Suite 100, Nashville, TN 37211 along with sponsorship payment. Email the following to Lori Weir at lrweir@usgs.gov: ___ An electronic copy of your company’s logo. The logo will only be used in advertising the Symposium and in the Proceedings. Please state in the email that we have permission to use your logo in this manner. ___ Company web site to be used both in the Proceedings and linked from our web page. ___ A 50-word company descriptive paragraph. The descriptive paragraph will be included in the Proceedings. ___ Any special needs for your exhibit booth. An 8’ table, 2 chairs, and electricity will be provided to all. Required Information for Sponsors:Sponsor #____ Full or Co (circle one) Amount enclosed: $________Name_____________________________ Title______________________________ Company__________________________ Address___________________________ City__________ State___ Zip_________ Phone ________________________ Email _________________________ Payment Options: ___ Check ___ Credit Card: M/C or Visa
Call to Exhibit:Attendees of the Symposium represent a wide array of water professionals in Tennessee, and exhibiting at the Nineteenth Tennessee Water Resources Symposium provides a great opportunity to interact with potential key customers. Last year about 300 professionals from Federal and State water resource agencies, consulting firms, and universities attended the symposium. An exhibit fee of only $350 gives exhibitors an excellent opportunity to showcase new technologies and meet new contacts. The exhibit area, which is co-located with registration and breaks and located immediately adjacent to the meeting rooms, ensures that you will have an opportunity to interact with a majority of the attendees. Exhibit Schedule*:Exhibit Set-Up: Exhibit Show Hour: *Peak times will be during registration and breaks Exhibit RentalThe fee is $350 per exhibit area, which includes:
Exhibitor Checklist (Application Deadline - February 21, 2009):___ Fill out this form, sign the contract, and mail it to: TN AWRA Attn: Lori Weir, c/o USGS, 640 Grassmere Park, Suite 100, Nashville, TN 37211 along with exhibit payment. ___ Check this if you are planning to participate in the Vendor Equipment Demo on April 15 from 5-6 p.m. Email the following information to Lori Weir at lrweir@usgs.gov: ___ An electronic copy of your company’s logo. The logo may be used on the backs of T-shirts, on posters, and published in the Proceedings. Please state in the email that we have permission to use your logo in this manner ___ A 50-word company descriptive paragraph. The descriptive paragraph will be published in the Proceedings. ___ Any special needs for your exhibit booth. An 8’ table, 2 chairs, and electricity will be provided to all. Application for Exhibit Space and Contract (Deadline - February 21, 2009)Company Name
______________________________________________________________ Contact Person________________________ Phone ___________ Email ___________________ Names of Individual(s) Servicing the Exhibit Space (1) Included in Exhibit Fee of $350: Name: ___________________________________ Address: ___________________________________ City/State: _____________________ Zip: __________ Phone: _____________ Email: __________________ (2) Additional $75 for additonal person: Name: ______________________________ Address: ______________________________ City/State: ________________ Zip: __________ Phone: _____________ Email: ______________
Number of Exhibit Areas Needed _______ Exhibit Location Preferences ___1st; _____ 2nd;
_____ 3rd
Please remit in U.S. funds (check or money order), payable to “Tennessee Section AWRA” or charge: ____ Visa ____M/C Card Number ________-________-________-________ Exp. ________ Card Holder Name______________________ (please print) Signature _________________________ Billing address and contact information of card holder: Address: ______________________________ City/State: ________________ Zip: __________ Phone: _____________ Email: ______________
FULL PAYMENT IS DUE WITH THIS APPLICATION I have read the enclosed exhibit information packet, including the “Liability” clause below, and understand that additional services, other than those illustrated under “Exhibit Rental,” if available, must be arranged in advance with Lori Weir at (615) 837-4720. I agree to abide by all terms, conditions, and regulations set forth in this invitation to exhibit. Signature___________________________________ Title __________________________ Date _______ Guidelines for ExhibtorsThe following practices are prohibited: TN AWRA reserves the right to refuse the application of any company not meeting the required standards, as well as the right to curtail exhibits or parts of exhibits that detract from the character of the meeting. This authority also applies to displays, literature advertising novelties, souvenirs, and personal conduct. TN AWRA reserves the sole and exclusive right to amend, modify, or change, from time to time, the rules and regulations herein contained so as to effect the terms and conditions of the agreement, and upon reasonable notice to the exhibitor, the exhibitor agrees to comply with such amendments, modifications, or changes as if fully and originally written herein. LIABILITY: Exhibitors assume all responsibility for damages to the exhibit area and they shall indemnify and hold harmless the Tennessee Section American Water Resources Association, Montgomery Bell State Park, and any service contractors acting as agents to the TN AWRA from all liability which may ensue from any cause whatsoever. |
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American Water
Resources Association
640 Grassmere Park,
Suite 100
Nashville, TN 37211
(615) 837-4720 phone
(615) 837-4783 FAX
Last update: Thursday, 02-Feb-2012 10:33:42 EST
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