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Information for Sponsors & Exhibitors  of the
25th Tennessee Water Resources Symposium

Prospective Sponsors - Click here...
Prospective Exhibitors - Click here...

Call for Abstracts, Posters, Exhibitors and Sponsors

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Call for Sponsors:

Every year, TN AWRA asks companies to sponsor breaks, lunches, dinners, students, and special events. These sponsorships help keep costs down. Please consider these sponsorship and co-sponsorship opportunities. When your company sponsors an event, you and your company will be recognized at the event and a descriptive paragraph will be published in the proceedings.

# Date Sponsorship Full Co
1 4/13/16 Golf Tournament
2 4/13/16 Mountain Bike Ride
Trutta Consulting LLC
3 4/13/16 Morning coffee & tea
7:30am-noon
$500
4 4/13/16 Lunch
$3,000
$1,500
5 4/13/16 Afternoon cookies, coffee, tea & soda
Center for the Mgmt, Utilization & Protection of Water Resources, TTU $600
6 4/13/16 Dinner with entertainment
$4,000
$2,000
7 4/13/16 Evening beverage sponsor
Stevens & Hach
8 4/14/16 Morning coffee & sausage biscuits
Amec Foster Wheeler Environment & Infrastructure, Inc. $750
9 4/14/16 Mid-morning coffee, tea & soda Civil & Environmental Consultants, Inc. $600
10 4/14/16 Lunch
$5,000
$2,500
11 4/14/16 Afternoon cookies, coffee, tea & soda
$600 Center for Applied Earth Science and Engineering Research (CAESER)
12 4/14/16 Fun Run & more
BWSC
13 4/14/16 Dinner with entertainment
$4,000
$2,000
14 4/14/16 Evening beverage sponsor
ARCADIS U.S., Inc. $1,000
15 4/15/16 Morning coffee & sausage biscuits
UT, WRRC & ISSE $750
16 4/15/16 Mid-morning coffee, soda & cookies
KCI Technologies $600
17   Student sponsorships - open
$100+; Neel-Schaffer $750
18   Overall Symposium Sponsors
TNASCE EWRI$___
___ $500; $ ___ $750
______ $1000
19   Nonprofit Sponsorship-open Any amount:
20   Proceedings Compilation
Center for the Mgmt, Utilization & Protection of Water Resources, TTU

*The amount of both the 18 hole Golf Tournament and Fun Run will depend on the prize offered by the sponsoring company. Golf players will be responsible for paying for their own game.

 

Sponsor Registration Options (Application Deadline - February 26, 2016):

  • Online Registration

  • Mail-in or FAX Registration
    • Download and fill out the Sponsor page from the Registration Package
    • Fill out the required form FAX to Lori Weir at 615-837-4783 or mail to:
      TNAWRA c/o USGS
      640 Grassmere Park, Suite 100
      Nashville, TN 37211
      ATTN: Lori Weir
    • Email your company's web address, your high resolution logo (.jpg preferred) and a company description to Lori at lrweir@usgs.gov
      By sending in your logo, you agree that TNAWRA may use it in advertising on posters, in the Proceedings, and possibly on promotional items such as T-shirts. Both the logo and company description will be listed in the Proceedings (CD and online).
 

Call to Exhibit:

Attendees of the Symposium represent a wide array of water professionals in Tennessee, and exhibiting at the 25th Tennessee Water Resources Symposium provides a great opportunity to interact with potential key customers. Last year about 300 professionals from Federal and State water resource agencies, consulting firms, and universities attended the symposium.

An exhibit fee of only $350 gives exhibitors an excellent opportunity to showcase new technologies and meet new contacts. The exhibit area, which is co-located with registration and breaks and located immediately adjacent to the meeting rooms, ensures that you will have an opportunity to interact with a majority of the attendees.

Exhibit Schedule*:

Exhibit Set-Up:
Tuesday, April 12, 2016--3:00pm-6:00pm
Wednesday, April 13, 2016--7:00am-8:00am

Exhibit Show Hour:
Wednesday, April 13, 2016--8:00am-6:00pm
Thursday, April 14, 2016--8:00am-6:00pm
Friday, April 15, 2016--8:00am-12:00pm

*Peak times will be during registration and breaks

Exhibit Rental

The fee is $350 per exhibit area, which includes:

  • Opportunity to demonstrate their equipment, services, techniques at the Vendor Equipment Demo session on 4/13/16 from 5:00pm to 6:00pm.

  • One 8 ft. draped table with two chairs and electricity

  • Admission to all technical sessions (Wednesday-Friday), lunch (Wednesday and Thursday), and dinners (Wednesday and Thursday) for one registered exhibitor from each company (one additional person may be added for $75), 

  • A 50-word descriptive paragraph of your company’s products/services published in the final symposium proceedings provided that it is received by February 26, 2016; and 

  • A final attendee-registrant listing.

 

Exhibitor Registration Options (Application Deadline - February 26, 2016):

  • Online Registration

  • Mail-in or FAX Registration
    • Download and fill out the Exhibitor page from the Registration Package
    • Fill out the required form FAX to Lori Weir at 615-837-4783 or mail to:
      TNAWRA c/o USGS
      640 Grassmere Park, Suite 100
      Nashville, TN 37211
      ATTN: Lori Weir
    • Email your company's web address, your high resolution logo (.jpg preferred), a company description to Lori at lrweir@usgs.gov, and any special needs you may have for your booth. An 8' table, 2 chairs, and electricty will be provided to all.
      By sending in your logo, you agree that TNAWRA may use it in advertising on posters, in the Proceedings, and possibly on promotional items such as T-shirts. Both the logo and company description will be listed in the Proceedings (online).

 

Registered Exhibitors
Booth
Exhibitor
Booth
Exhibitor
1 Center for the Mgmt, Utilization & Protection of Water Resources, TTU 12 Sutron
2 HydroLogics 13 Water Quality Matters!
3 Trutta Consulting 14 Water & Land Solutions
4 Xylem/YSI 15 S&ME
5 OTT Hydromet 16 HydroTech ZS
6 Stevens 17 Aquatic Informatics
7 Eureka 18 TTU, PSM
8 Amec Foster Wheeler 19  
9 UT, WRRC & ISSE    
10 Suntree    
11 In-Situ    
S Exibit Room Layout

Guidelines for Exhibtors

The following practices are prohibited:
1. Noisy electrical or mechanical apparatus that interferes with other exhibits.
2. Volatile or flammable oils, greases, materials, or other explosives, or any substances prohibited by the city laws or insurance carriers, are not permitted on the premises.
3. Subleasing of exhibit space.
4. Canvassing or distributing any material outside of the exhibitor’s associated space.
5. Use of billboard advertising or displays of signs outside the exhibit area. 
6. Solicitation of business, or conferences in the interest of business, except by exhibiting firms, is prohibited.
7. Publicizing and monitoring of any extracurricular activities inducements, demonstrations, or displays outside the exhibit area during exhibit hours.
8. Attaching anything to the wall(s). Montgomery Bell State Park must grant authorization first (a fee may apply).

TN AWRA reserves the right to refuse the application of any company not meeting the required standards, as well as the right to curtail exhibits or parts of exhibits that detract from the character of the meeting. This authority also applies to displays, literature advertising novelties, souvenirs, and personal conduct.

TN AWRA reserves the sole and exclusive right to amend, modify, or change, from time to time, the rules and regulations herein contained so as to effect the terms and conditions of the agreement, and upon reasonable notice to the exhibitor, the exhibitor agrees to comply with such amendments, modifications, or changes as if fully and originally written herein.

LIABILITY: Exhibitors assume all responsibility for damages to the exhibit area and they shall indemnify and hold harmless the Tennessee Section American Water Resources Association, Montgomery Bell State Park, and any service contractors acting as agents to the TN AWRA from all liability which may ensue from any cause whatsoever.

 
 

 

Tennessee Section
American Water
Resources Association
640 Grassmere Park,
Suite 100
Nashville, TN 37211
(615) 837-4720 phone
(615) 837-4783 FAX

Maintainer:lrweir@usgs.gov
Last update: Tuesday, 05-Apr-2016 16:34:40 EDT
URL: http://tnawra.er.usgs.gov/2016/exhibitor.html
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